Office

The main activities of the Office

The main tasks of the office are:

• - organization of office work at the institute;
• - ensuring a uniform procedure for conducting paperwork at the institute;
• - methodological management of the organization of office work in the departments of the institute;
• - organization of work on registration of documents, accounting, storage and transfer to the appropriate departments;
• - Iimproving forms and methods of working with documents.

Office features:

• - record keeping in the organization;
• - ensuring timely processing of incoming and outgoing correspondence, its delivery to destination;
• - control over the timing of the execution of documents, their proper execution;
• - organization of work on registration, accounting, storage and transfer to the appropriate office work;
• - development of instructions for conducting paperwork at the institute and their implementation;
• - preparation of reports on compliance with the deadlines for the execution of documents based on the results of the control over the execution.

The office has the right:

• - to give instructions to the structural units of the organization on matters within the competence of the office;
• - require from structural units:
• - the proper implementation of the established rules for working with documents;
• - submission of information on the execution of documents, instructions and decisions;
• - timely execution of orders and decisions;
• - to return for completion to the executors documents executed poorly, in violation of the rules of paperwork, execution, etc., and to control their implementation, taking into account the comments;
• - carry out checks on the organization of office work in the structural divisions of the institute;
• - advise (give clarification, recommendations) on issues within the competence of the office.